The abstract, drafted to the manual — oncology, trauma, cardiac.
Cancer registry abstraction services draft the registry abstract to the manual that governs it: STORE and NAACCR v25 with AJCC 8th staging for the tumor registry, NTDS and AIS 2015 for trauma, NCDR and STS dictionaries for cardiac. One engine, 3 rulebooks, every field cited to the page it came from.
The manual is published. So is the grader.
We do not build for a case type until we can name the standard that defines a correct output and the person who grades the file against it. Registry abstraction is the cleanest example on the list: the field definitions are in print, and the audit is on a calendar.
One case is 250 pages of somebody else's formatting.
A single abstractable case runs 100 to 400 pages, around 250 in the middle, and it almost never arrives as one clean production. Pathology comes from the lab system, operative notes from the surgical record, imaging and oncology flowsheets from somewhere else again, and the outside-facility packet arrives as a scan of a fax.
That is what makes the work slow rather than hard: degraded scans, handwritten margin notes on the flowsheet, and the same discharge summary appearing in 3 packets. In the demo case, 11 duplicate pages came out before the read started and page 140 turned out to belong to a different patient.
4 steps, starting with one real case.
Registry abstraction is a build, not a download. We start from a case you have already abstracted, so you can grade our read against a known answer before anything is configured.
Send one real file
One case, as it sits in your queue, in whatever formats it arrived in. Bring one you have already completed if you want a control.
We return the read
The fields drafted to the manual that governs the case, each one cited to the page it was abstracted from, plus the duplicates and any wrong-patient pages called out separately.
We scope the build
Your field set, your registry's conventions, your review workflow. If the case type is not buildable to your standard, that is the answer we give you.
You run it
Your registrar reviews, corrects, and enters. We do not retrieve records from providers, key anything into your registry software, or submit to any registry on your behalf.
The rules the platform never breaks.
EVERY LINE CITED
HIPAA, under a signed BAA
Every file is handled under our Business Associate Agreement, from the first byte.
Never trains a model
Your records are never used to train any AI model — ours or anyone else's.
Every line cited
If we can't cite it, we don't say it. Every sentence links to its source page.
Deleted after delivery
Files are deleted 30 days after delivery, with a full audit log of every access.
6 capabilities behind every drafted abstract.
Registry abstraction is one deliverable of the same platform that reads, sorts, and cites the whole record.
Medical Table Extraction
Pathology grids, oncology flowsheets, and lab panels come out as structured values rather than as a picture of a table.
Medical Chronology
Diagnosis date, first course of treatment, and every follow-up contact on one timeline, synced to the source page.
Smart Lists
Work a queue instead of a stack: cases grouped by what is still missing, so the registrar's day starts already sorted.
Verifiable AI Citations
If we can't cite it, we don't say it. Every drafted field links to the page it was abstracted from, which is what makes an edit failure traceable.
Medical Record Deduplication
Pathology grids and oncology flowsheets often repeat across a multi-encounter production. Every duplicate is confidence-scored and collapsed to one canonical page before abstraction starts, so a repeated value doesn't get abstracted twice.
Missing Records Identification
A pathology report or transfer note that the case references but the production never contains is a different problem than an unsettled field, and it gets named the same way: before the registrar's data quality audit finds it first.
Registry abstraction, answered.
Send one case. We'll tell you what we can read.
No obligation. If the case type is buildable we'll scope it; if it isn't, we'll say so.