The certificate on the crash date
Was the driver certified, by whom, and until when? Every exam, certificate and expiry sits on 1 line against the crash date, with the examiner's National Registry number pulled from each form.
§§391.43, 391.45NewMissing Records Detection: flags every visit, provider, and date missing from the file. See how →
- Solutions
- Case types
- Truck accidents
2 medical files decide a truck case. Most reviews read 1.
Medrecords AI reads the plaintiff's injury records and the driver's medical qualification file, then puts both on 1 timeline against the crash date. Every entry links to its page. Fitness and causation opinions stay with your experts.
- HIPAA, under a BAA
- SOC 2
- 100 pages a minute
- First case is free on us
1 case, 2 filestap a point
Driver file
Plaintiff file
6 Mar 2025DOT exam, MCSA-5875Driver file
Sleep disorders answered No. Certified for 24 months.
Illustrative case. The driver, plaintiff, dates and pages are fictional.
100pages a minute
How fast Medrecords AI reads both files.
Medrecords AI
Where truck cases turn
Driver file Driver file Driver file Plaintiff file Plaintiff file Both files
6 places the other side looks first. The chronology gets you there before they do.
A truck case has a federal rulebook on the driver's side that a car crash does not. These are the points where the 2 files meet, and each one is flagged with the page behind it.
What the driver told the examiner
The health history on the MCSA-5875 is self-reported. Each answer sits beside the treating records from the same months, so a No on sleep disorders lands next to the sleep study.
§391.41(b)The post-accident tests
Collection times measured against the crash time, and any required test that is missing from the file.
§382.303The gap in treatment
Every interval over 30 days, with both dates. The adjuster will find it. You see it first.
flaggedThe old injury
Earlier complaints in the same body region, with the page, so the degeneration argument never arrives as a surprise.
flaggedThe records that never arrived
Referenced but absent: the therapy notes a referral ordered, the second exam a certificate implies. Listed with the page that points to them.
missing-records list
Sample output
What comes back: 2 chronologies, every line cited.
| Date | Source | Finding | Page | Flag |
|---|---|---|---|---|
| 8 Mar 2023 | DOT exam, MCSA-5875 | Certified for 24 months. Examiner registry number on the form. | p. 18 | cited |
| 14 Nov 2023 | Primary care | Loud snoring and daytime sleepiness reported. Sleep study ordered. | p. 44 | §391.41(b)(5) |
| 9 Jan 2024 | Sleep lab | Severe obstructive sleep apnea. CPAP prescribed. | p. 51 | §391.41(b)(5) |
| 20 Jun 2024 | CPAP download | Device used on 31% of nights. | p. 63 | flagged |
| 6 Mar 2025 | DOT exam, MCSA-5875 | Sleep disorders answered No. Certified for 24 months. | p. 22 | conflicts with p. 51 |
| 13 Apr 2025 | Post-accident testing | Drug test collected 29 hours after the crash. No alcohol test on file. | p. 71 | §382.303 |
| Date | Source | Finding | Page | Flag |
|---|---|---|---|---|
| 14 Mar 2019 | Chiropractic | Neck stiffness after lifting. 4 visits. | p. 88 | prior complaint |
| 12 Apr 2025 | Emergency department | CT head negative. Cervical tenderness, collar applied. | p. 212 | cited |
| 21 Apr 2025 | Family medicine | Neck pain 7/10. Physical therapy ordered 3 times a week. | p. 240 | cited |
| 22 May to 3 Jul 2025 | No provider | No visits for 42 days. | none | gap, 42 days |
| 8 Jul 2025 | Imaging center | MRI: C5-6 disc herniation with left foraminal narrowing. | p. 301 | cited |
| 30 Sep 2025 | Spine surgery | C5-6 anterior cervical discectomy and fusion. | p. 355 | cited |
Fictional case built for this page. Real output carries the same columns, with every page linked to the source PDF.
How it works
Send both files. Get 1 timeline back.
What you send
- The plaintiff's medical and billing records, from the scene forward
- The driver qualification file: MCSA-5875 exam reports, MCSA-5876 certificates, the Clearinghouse query
- Post-accident drug and alcohol test results
- Any format: PDFs, scans, faxes, phone photos
What you get
- A page-cited injury chronology for the plaintiff
- The driver's certification history on the same timeline as the crash
- Flags for treatment gaps, prior complaints, §391.41 findings and testing windows
- A list of records the file refers to but does not contain
- Export into your deposition outline or expert packet
We lay out the record. Your experts give the opinions.
We assemble and cite what the exam reports, certificates and treating charts say. We do not say a driver was medically unqualified, that a certificate was wrongly issued, or that unfitness caused the crash. Those opinions belong to a certified medical examiner and your retained experts.
HIPAA, under a signed BAAEvery file is handled under our Business Associate Agreement.
SOC 2Encryption in transit and at rest, and PHI access logging on every event.
Never trains a modelYour records never train any AI model, ours or anyone else’s.
Deleted on requestRetention is configurable and deletion is on request, with an audit log of every access.
Questions
Truck accident record review, answered.
Do you say whether the driver should have been certified?
No. We lay out every examination finding beside the §391.41 standard it bears on, with pages, so the question is answerable. Whether the certificate should have issued is an opinion for a certified medical examiner or your retained expert.
How does this differ from a DOT medical certification review?
A DOT certification review reads one driver’s file against the standard, usually for a carrier or an examiner. This reads 2 files in 1 case: the plaintiff’s injury chronology and the driver’s certification history, built to be argued against each other.
What if the driver qualification file is incomplete?
The gap is flagged with the date range it covers. A missing or expired certificate is a fact about the file rather than an inference, and under Part 391 it is the carrier’s obligation, so it is reported as an absence rather than filled in.
Do you retrieve records from providers?
No. Medrecords AI does not retrieve records from providers or facilities. You bring the records you already have, and review starts in minutes from upload. Retrieval vendors take days. You can keep yours and still cut the review to minutes.
Related case types
Send us 1 truck file. The first case is free on us.
Book a short demo. After it we open trial access on one of your own cases, the first one free on us, with both chronologies back page-cited.
Sources
Every rule, regulation, statute and published standard named on this page is linked below to the text the body that issues it puts out, read on the date shown. Where a standard is sold rather than published, the link goes to its publisher's page for it. A few rules are named without a link, because no source we could read and confirm publishes them.
- 49 CFR 382.303 — eCFR, read 25 Sep 2026
- 49 CFR 391.45 — eCFR, read 25 Sep 2026
- 49 CFR 391.51 — eCFR, read 25 Sep 2026